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PinromLite
ComparePinrom vs Smartsheet

The Budget-Friendly Smartsheet Alternative for Small Teams

Simple task management vs an enterprise spreadsheet platform

Smartsheet is a spreadsheet-style enterprise work platform built for complex scheduling. Compare it with Pinrom's simple, affordable project management with built-in chat and a client portal.
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Pinrom
Simple & Affordable
Recommended
Smartsheet
Smartsheet
Dynamic work platform
$1
Starting price per user
14 days
Free trial
5 min
Setup time

Feature by feature

Detailed Feature Comparison

See how Pinrom compares to Smartsheet across key features and capabilities.

Project Management

Time Tracking

P
Pinrom
Built-in time tracking with a focus timer, manual entries, and a billable flag
Smartsheet
No built-in time tracking, requires integrations
Time tracking not available. Third-party integrations needed

Built-in team chat (DMs + group)

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Pinrom
Real-time direct messages and group chat built in — no separate Slack to pay for
Smartsheet
No native real-time chat — pushes you to Slack or Teams

Task Status Tracking

P
Pinrom
Built-in task statuses and priority management, no spreadsheet setup
Smartsheet
Status columns possible, but configured by hand in a spreadsheet
Spreadsheet configuration needed for basic task tracking

Board & List Views

P
Pinrom
Kanban board and list views, ready to use
Smartsheet
Grid, Gantt, Calendar, and Card views available

Collaboration

Client Collaboration

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Pinrom
Dedicated client portal with 10 active clients in Solo, unlimited in higher plans
Smartsheet
No free freelancer or client access
Sheet sharing with controlled permissions only. No dedicated client features

Freelancer Management

P
Pinrom
Up to 3 (Solo), 10 (Team), 50 (Agency) freelancers at no extra cost
Smartsheet
No freelancer-specific collaboration features
All external users require paid seats

Team Communication

P
Pinrom
Project-focused communication with task context
Smartsheet
Comments and discussions within sheets, integrates with Slack/Teams

Storage & Files

File Storage

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Pinrom
2GB (Solo), 5GB (Team), 100GB (Agency) with organized management
Smartsheet
20GB (Pro), 100GB (Business), 1TB+ (Enterprise)
Higher storage, but on higher-priced plans. See the cost comparison

File Organization

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Pinrom
Organized file management within projects
Smartsheet
File attachments within spreadsheet cells
Limited file organization, spreadsheet-centric approach

Ease of Use

Learning Curve

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Pinrom
Intuitive project management interface, no spreadsheet knowledge required
Smartsheet
Spreadsheet-based interface requires training and setup
Steep learning curve for non-spreadsheet users, and complex for simple tasks

Setup Time

P
Pinrom
Ready-to-use project management, no configuration needed
Smartsheet
Requires extensive setup and customization
Hours of configuration needed for basic project tracking

Pricing & Value

Starting Price

P
Pinrom
$1/user/month with full project management features
Smartsheet
$9/user/month for Pro plan, $19/user/month for Business
Several times the price of Pinrom. Enterprise requires custom pricing

Team Size Requirements

P
Pinrom
No minimum user requirements, scales from 1 user
Smartsheet
Business plan requires minimum 3 users
Forced minimum user commitments increase costs

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Pinrom Advantages

  • Starts at $1/user/month — a fraction of the price
  • Built-in time tracking with a billable flag
  • Built-in team chat (DMs + group), no Slack subscription needed
  • Simple interface, no spreadsheet setup required
  • Client and freelancer collaboration features

Best for: Small teams, freelancers, and agencies who want simple, affordable project management with built-in chat and a client portal.

Smartsheet Advantages

  • Powerful automation and workflow capabilities
  • Gantt scheduling and dependency management
  • Extensive integration ecosystem
  • Advanced reporting and analytics
  • Strong enterprise features and security

Best for: Enterprises that need a spreadsheet-style platform with Gantt scheduling, automation, and complex, dependency-heavy workflows.

Cost calculator

See how the cost compares

Estimate what your team would pay on Pinrom versus Smartsheet.

Team Size: 10 users
1 user100 users
Recommended
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Pinrom
$120.00/year

For 10 users

  • All features included
  • Built-in time tracking
  • Unlimited projects
  • Priority support
Smartsheet
$2280.00/year

For 10 users

  • Project management features
  • ·Higher starting price than Pinrom
  • ·Included features vary by tier — check their site

About $2160 less per year with Pinrom

For a 10-person team, based on the Smartsheet tier priced above.

Smartsheet pricing shown as of June 2026 and may have changed — check Smartsheet's website for current pricing. Pinrom figures use list pricing ($1/user/month, billed yearly).

Simple project management from $1/user/month

Get straightforward project management without adapting your team to a spreadsheet platform.

14-Day Free Trial

Full access to all features, no credit card required

5-Minute Setup

Get your team up and running in minutes, not hours

Team Chat Built In

DMs and group chat included — no separate Slack to pay for

Simple project management from $1/user/month

14-day free trial
• No credit card required
• Free client & freelancer seats